Challenge. HUNGEXPO Budapest Exhibition and Congress Centre was the host of ITU Telecom World Congress 2015. The event, which welcomed over 4,000 participants from 129 countries last week, brought together a line-up of top-level government representatives and leaders of the ICT industry.
The congress occupied altogether 35.000 sqm space at HUNGEXPO, the largest multifunctional event venue of Hungary. The exhibition took place in the interconnecting Hall G and F on 13.000 sqm while the conference was held in the 20.000 sqm Hall A, the largest hall of the venue. Here 11 temporary rooms were built for the event ranging from 200 sqm to 900 sqm in size.
For HUNGEXPO the main challenge was to provide the essential separated spaces, since the event halls do not have any pre-built breakout rooms. So session rooms were built from a special sound proof panel structure which got already tested during previous international events as well, thus it was possible to schedule parallel sessions in all of the 11 rooms without having any interference. The new panel system now allows HUNGEXPO to build rooms between 50 and 1000 sqm.
The other challenge the venue was facing was the fact that the event - arising from its nature – had a huge need of seamless internet access at all times. During the event altogether 3620 different devices were connected to the WIFI (1/1 Gbps bandwidth) without any problem, thus it can be concluded that the investment was successful and will be an advantageous asset for future events as well.
“ITU 2015 was one of the largest congresses and exhibitions that was ever held at Hungexpo. To host and organize a congress for 4000 is a challenge itself: the logistics, match the exhibition requirements the very high level IT requirements of the event not to mention managing the high-level politicians and VIPs attending. I am very proud of the team behind the event. It was not only a great opportunity for HUNGEXPO to show its competence for organising such large-scale events, but it has contributed to the Budapest’s boosting tourism by generating about 12.000 guest nights and additional spending.” said Anita Kristóf, the Director of Event Sales at HUNGEXPO.